• Are Printers Still Needed in Paperless Workplaces?

    The workplace as we know it has evolved from fixed and rigid to flexible and remote due to various advances in digital technology. However, as the digital workplace becomes more popular, it also creates new challenges regarding employee productivity. For one, not every traditional office tool must be ignored. While BYOD or bring your own devices, workplace hopping, and telecommuting are great, employees are most productive when the tools they need to work could move with them. But although mobile devices allow them to be productive and stay connected virtually wherever they are, printing documents presents some challenges.

    Almost Paperless, But Not Quite

    Although the dream of a completely paperless workplace is great, we’re not quite there yet. The ideal fix is mobile printing, through the use of a portable printer that employees could take with them anywhere. This would enable them to make their workflows quicker and more efficient. Because as much as paperless workflows and electronic devices reduce the requirement for paper and improve automation, printed, physical documents are still needed. They have that grab and go function that’s not possible with online documents and are easier to read.

    However, printing is still a challenge for employees who don’t utilise PCs that are connected to network printers. This is where mobile printing through the use of mobile devices, such as smartphones and tablets, come in. Employees could just tap away on their device wherever they are so that their document gets printed instantly on the connected printer in their office.

    Key Takeaways

    Modern workplaces exist in a digital landscape filled with tools used to solve issues, promote productivity and communication, and make work tasks easier. But while workplaces allow employees to utilise their own electronic devices and go mobile to help increase output, in some instances, well-meaning actions like these could have slightly negative impacts, such as the inability to print documents on-the-fly. Fortunately, mobile printing could aid on providing standardisation across the various devices that are used in workplaces and giving employees the functionalities they’ve come to expect in a full office setting, no matter where they work or how unusual their setup.