The workplace as we know it has evolved from fixed and rigid to flexible and remote due to various advances in digital technology. However, as the digital workplace becomes more popular, it also creates new challenges regarding employee productivity. For one, not every traditional office tool must be ignored. While BYOD or bring your own devices, workplace hopping, and telecommuting are great, employees are most productive when the tools they need to work could move with them. But although mobile devices allow them to be productive and stay connected virtually wherever they are, printing documents presents some challenges.
Almost Paperless, But Not Quite
Although the dream of a completely paperless workplace is great, we’re not quite there yet. The ideal fix is mobile printing, through the use of a portable printer that employees could take with them anywhere. This would enable them to make their workflows quicker and more efficient. Because as much as paperless workflows and electronic devices reduce the requirement for paper and improve automation, printed, physical documents are still needed. They have that grab and go function that’s not possible with online documents and are easier to read.
However, printing is still a challenge for employees who don’t utilise PCs that are connected to network printers. This is where mobile printing through the use of mobile devices, such as smartphones and tablets, come in. Employees could just tap away on their device wherever they are so that their document gets printed instantly on the connected printer in their office.
Modern workplaces exist in a digital landscape filled with tools used to solve issues, promote productivity and communication, and make work tasks easier. But while workplaces allow employees to utilise their own electronic devices and go mobile to help increase output, in some instances, well-meaning actions like these could have slightly negative impacts, such as the inability to print documents on-the-fly. Fortunately, mobile printing could aid on providing standardisation across the various devices that are used in workplaces and giving employees the functionalities they’ve come to expect in a full office setting, no matter where they work or how unusual their setup.
What Is A Portable Printer?
Normally, printers need to be connected to a system in order to print your document or photograph. However, with the advancement of technology, the portable printer has become a viable option if you are looking for less cumbersome printers. With a portable printer, you do not need the traditional wired connection; you can connect to your printer through a built-in Bluetooth device or even through Wi-Fi connection.
What Are The Disadvantages Of Purchasing A Portable Printer?
Purchasing a portable printer may be costly. It is essential to evaluate the printing requirements of your company before you purchase one. These printers use sophisticated software, which means you will need to service the machines regularly and ensure that the printers are working. This too means additional expenses. Moreover, some printers require a separate ink for scanning and printing. Subsequently, you will have to purchase two separate ink cartridges.
What Are The Advantages Of Portable Printer?
Of course, each printer has its good point. The experts at Brady South Asia share some of the advantages of a portable printer:
- All portable printers are not as bulky as the traditional printers. This means that the printer will not take up unnecessary space in your office or home.
- Portable printer software can be easily installed on your mobile device. Once the device recognises the printer, you can start printing pictures or documents.
- The portable printers not only print images and documents remotely, these machines can also be used as a scanner or for taking multiple copies of a single document (Xerox).
With proper research, you can get a portable printer that can double as a scanner. This is definitely a worthy investment.