The workplace as we know it has evolved from fixed and rigid to flexible and remote due to various advances in digital technology. However, as the digital workplace becomes more popular, it also creates new challenges regarding employee productivity. For one, not every traditional office tool must be ignored. While BYOD or bring your own devices, workplace hopping, and telecommuting are great, employees are most productive when the tools they need to work could move with them. But although mobile devices allow them to be productive and stay connected virtually wherever they are, printing documents presents some challenges.
Almost Paperless, But Not Quite
Although the dream of a completely paperless workplace is great, we’re not quite there yet. The ideal fix is mobile printing, through the use of a portable printer that employees could take with them anywhere. This would enable them to make their workflows quicker and more efficient. Because as much as paperless workflows and electronic devices reduce the requirement for paper and improve automation, printed, physical documents are still needed. They have that grab and go function that’s not possible with online documents and are easier to read.
However, printing is still a challenge for employees who don’t utilise PCs that are connected to network printers. This is where mobile printing through the use of mobile devices, such as smartphones and tablets, come in. Employees could just tap away on their device wherever they are so that their document gets printed instantly on the connected printer in their office.
Modern workplaces exist in a digital landscape filled with tools used to solve issues, promote productivity and communication, and make work tasks easier. But while workplaces allow employees to utilise their own electronic devices and go mobile to help increase output, in some instances, well-meaning actions like these could have slightly negative impacts, such as the inability to print documents on-the-fly. Fortunately, mobile printing could aid on providing standardisation across the various devices that are used in workplaces and giving employees the functionalities they’ve come to expect in a full office setting, no matter where they work or how unusual their setup.
Small and medium-sized enterprises (SMEs) in Singapore serve an important role in upholding job site safety since they account for almost all businesses and around 70 percent of the labour force.
Their participation will help the country achieve an ambitious target, which seeks to reduce workplace fatalities to less than one per 100,000 people before 2028. Prime Minister Lee Hsien Loong set the goal that reflects an almost 50 percent reduction from the current level.
Singapore’s workplace fatality rate reached 1.9 per 100,000 in 2016. It expects to record 1.8 by 2018 partly by implementing regulations, including the Workplace Safety and Health (WSH) Act. The National Trades Union Congress (NTUC) believes that SMEs will be crucial in achieving the target rate.
However, NTUC Director Melvin Yong said that despite a willingness to contribute, several businesses remain clueless about WSH risks in their work environment. Safety does not always have to involve injury prevention, but also using simple products that follow the Workplace Safety & Compliance’s guidelines such as thermal printers for patients’ safety in hospitals.
While companies must improve safety, Yong noted that employees should also take the initiative. Josephine Teo, Second Minister for Manpower, agreed with his comments and particularly advised young workers to know the best practices for workplace safety.
Teo said that people between 15 and 24 years old have a 40 percent higher risk of experiencing workplace injuries than older workers, based on data from the International Labour Organisation. Some habits not always require training, as this can be as simple as speaking up when noticing poor implementation of workplace security, according to Teo.
Many of people spend most of the day at work, which is why workplace safety should be our priority. SMEs and other businesses should also begin to evaluate how it can prevent injuries and familiarise themselves with the WSH Act.
In your pursuit of success as a company, you cannot afford to ignore the issue of staff productivity. Following routine and doing things the mundane way can severely dent your goals. As a leader, it’s your responsibility to identify factors that could extinguish your team’s creativity and motivation and eliminate them. Here are smart tips that can help you do that.
Make good use of technology
Top companies know that technology is indispensable in the modern business world. But technology is much more than just having computers in the workplace. There are lots of hardware and software on the market, such as Zywave, an agency management system software, that can help your team accomplish tasks much faster, enhancing their productivity.
In the recent past, there have been many cases of fraud, scandal, and irregularities in business organizations. Employers now know that they need to put ethics at the very top of their priorities. It all starts with the hiring process. Many employers will not even consider interviewing a candidate before conducting a police check online to ensure the person has a clean employment history.
Eliminate motivation killers
There are many things in your company that can easily dampen the motivation of your employees. Experienced managers go out of their way to identify such things and eliminate them. Such motivation killers include employees with an abrasive personality, dictatorial management styles, an unclear vision, poor communication systems and so on.
Make your goals clear
Employees always need to know what you expect them to deliver. The best way to do so is by simplifying and clarifying your goals as much as possible. Additionally, provide feedback as soon as a task is completed, appreciating any achievements and addressing any shortcomings. This helps sustain productivity.
The top and bottom lines of a business greatly depend on your team’s performance. By putting in place a culture that inspires and motivates your employees, you can keep production levels high and widen your profit margins.