Human resources management information systems (HRMIS) are software tools used in data entry, tracking, and retrieval of employee information. Typically used by the human resources, payroll, management, and accounting departments of an organisation, an HRMIS can be a part of stand-alone platform or an enterprise resource planning (ERP) system, which can be integrated with all HR tasks and other department-related operations.
An HRMIS manages employee, attendance, benefits, applicant, and performance data.
Employee information management. An HRMIS manages employee data from names, position, to addresses and salaries. This information is the very core of an organisation’s human resource database.
Time and attendance management. This function covers time-in and time-out data, leaves, and other information related to an employee’s attendance.
Benefits administration. When employees enrol for benefits, change their status, or update personal information, the HRMIS controls the transactions, permitting users to check or review their data.
Applicant and resume management. As soon as an applicant applies for a position in the organisation, all data are entered into the system, ready for a series of visits from the lowest HR recruitment reviewers to the hiring team.
Performance appraisals and development plans. Performance appraisals are tracked and updated just as development plans are throughout an employee’s time with the organisation.
Besides saving money and making obsolete unsustainable resource use practices, an HRMIS drives productivity and offers security.
An HRMIS ensures productivity by simplifying work and integrating operational processes with other departments. By cutting time on clerical or back-room tasks, it saves HR more saved space for other tasks as well as giving employees a chance to take part in the administration of their data.
Also, an HRMIS guarantees security by keeping employee data private. The use of paper-based tracking and updates is not only prone to mishandling but also to unauthorised access. It secures employee information by controlling transactions and allowing only those with permission to view and update data.